Notion Just Made Boards Way Better with the new Status Property.

Blog Post

Jun 23, 2022

Notion Just Made Boards Way Better with the new Status Property.

Here’s how it works.

Notion’s board view is one of those features that — we know is critical as project managers — but has a learning curve for users new to sprints, kanban boards, or project management in general.

I think the product team at Notion picked up on this early, because this update followed months of beta testing (and deliberation) around one key question:

What should be the default statuses for project boards?

Standardized Phases

With the latest update, there are now three stages for project boards:

  1. To-do

  2. In Progress

  3. Complete

Using the New Board View

Option 1: Use Standard View

Typing /board will create a new board, with the three status by default. As of this post, creating a board this way will only allow for the three statuses. In other words, it’s not possible to add additional phases after the fact.

Option 2: Create A Custom Board

For teams who use boards in a more custom fashion, the best strategy is to:

  1. Create a table

  2. Add the new “Status” property

  3. Add additional properties

  4. Move to the correct location

Once the right statuses are set up, creating a board view will function as expected.

Why does this matter?As a Notion Consultant, I’ve helped creators, teams and entire companies get up and running in Notion, and boards always take a little extra time to get comfortable with.A common sticking point:
What do we call each phase, and what do we call them?The Project Board is a tough feature to standardize, as teams use boards drastically differently. Sales teams may use a board to track customer pipelines. Product teams for progressing through sprints. You get the idea.This small update brings consistency while still allowing for customization.


Interested in watching a walkthrough? Check out the video below!

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Manifest Labs LLC

© 2023

Manifest Labs LLC

© 2023

Manifest Labs LLC

© 2023